This article, which originally appeared on Happy Healthy Caregiver, offers organization tips to help family caregivers manage a crisis. Used with permission.

As family caregivers, we have to be ready for the unexpected. Organization will help you be ready because a caregiving crisis is always lurking. Unlike the children many of us care or cared for that eventually become more independent as they age, our aging parents we may be caring for are moving in the opposite direction–doing less physically and potentially remembering less mentally. Some may even become completely dependent on us.

A caregiving crisis may be a trip to the emergency room, but it could also be that urgent, frustrating call from your loved one telling you they they can’t make a donation online to the republican committee, they have no more diet ginger ale, they can’t get into their Facebook account, they ran out of disposable underwear, or the Wifi isn’t working. (Can you tell these have all been crisis-of-the-day ’emergencies’ for me?!) After all, we are often our loved one’s primary shopper, tech support, and contact with the outside world.

8 Organization Tips to Better Manage a Caregiving Crisis

Since we know that a caregiving crisis is more of a ‘when’ than an ‘if’, having our ‘stuff’ organized and a pocket (or smartphone) full of emergency resources is essential.

  1. Get a secure app, like 1Password or something similar, that allows you to keep track of both your and your loved one’s IDs and passwords. These apps often include an area for secure notes so you can include things like:
    • Social security numbers
    • State driver’s license or identification number
    • Health insurance card information
    • Voter registration
    • Credit card numbers
    • WiFi passwords
    • Passport information
    • Facebook or other social media IDs and passwords
  2. Sign-up for Amazon Prime. Maybe your loved one will sponsor the annual fee if you are doing the majority of their shopping. Not only will you get free shipping but you get your products in two days by default–though items can be there much quicker for an extra fee.
  3. Sign-up for an online shopping delivery service. In the past, I’ve used Instacart for local deliveries. I ordered personal care items for my mom and, within just an hour or two, they were delivered to her door.
  4. Keep a list of your loved one’s medical and financial information accessible. Check out this post where my sister Susie shares her amazing binder system! Maybe even make some extra copies of things like the medication list so you can hand them out to intake nurses.
  5. If traveling or frequent trips to a hospital are a way of life for you, create a packing list of everything your loved one will need to be comfortable.
  6. If you are a working caregiver, take steps to be ready to work remotely whenever. Take your laptop home each night (or request to switch to a laptop), have an extra computer and smartphone charger on hand, and keep all work documents on a shared drive that you can access from anywhere.
  7. Document your loved one’s daily schedule or care plan. Recently, I flew up and spent four days caring for my mom so my sister could have a break, The three, care plan sheets she typed up and put in page protectors for me were essential. If you don’t have this yet, start to create one by jotting down notes as you go throughout your day and then expand upon it when  you have a few minutes. The key to a great care plan is to be your voice of instructions when you can’t be there. The document needs to include times, instructions on where things are, and little nuances that you do or say to your loved one to make the day a success. No detail is too small. It’s a win-win for someone coming in to take your spot to have a great day. If your loved one is happy with the care others are providing, you’ll have more freedom to leave the house to recharge.
  8. Keep a list of contacts and phone numbers of friends & family as well as family caregiver respite services you can call when you need extra help. Ask your loved one’s doctors for suggestions or other family caregivers in your area. If you work for a large employer, your Employee Assistance Program can provide options as well.

I hope these eight organization tips will help your next caregiving crisis flow just a little bit better. I also encourage you to continue to add to this list by sharing your organization tips in the comments. You all teach me so much every day!

For more specific coaching and support about your specific caregiving situation, join the Happy Healthy Caregiver Community where there is a group of family caregivers who totally get what you are going through and I’m in the Community daily! We all need each other. Click here for more information.

About Elizabeth, Happy Healthy Caregiver

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Great Tips! I’ll happily pass these along to my caregiver support groups.